Terms & Conditions

Pencis Terms & Conditions policy was last updated on June 25, 2019.

Privacy Policy

Customer personal information for our legitimate business purposes, to process and respond to inquiries, and provide our services, to manage our relationship with editors, authors, institutional clients, service providers, and other business contacts, to market our services and subscription management. We do not sell, rent/ trade your personal information to third parties.

Relationship

Operate a Customer Association Management and email list program, which we use to inform customers and other contacts about our services, including our publications and events. Such marketing messages may contain tracking technologies to track subscriber activity relating to engagement, demographics, and other data, and to build subscriber profiles.

Disclaimer

All editorial matter published on this website represents the opinions of the authors and not necessarily those of the Publisher with the publications. Statements and opinions expressed do not represent the official policies of the relevant associations unless so stated. Every effort has been made to ensure the accuracy of the material that appears on this website. Please ignore, however, that some errors may occur.

Responsibility

Delegates are personally responsible for their belongings at the venue. The Organizers will not be held accountable for any stolen or missing items belonging to Delegates, Speakers, or Attendees; due to any reason whatsoever.

Insurance

Registration fees do not include insurance of any kind.

Press and Media

Press permission must be getting from the Pencis Conferences Organizing Committee before the event. The press will not quote speakers or delegates unless they have obtained their approval in writing. This conference is not associated with any commercial meeting company.

Transportation

Please note that any (or) all traffic and parking is the responsibility of the registrant.

Requesting an Invitation Letter

For security purposes, the letter of invitation will be sent only to those individuals who had registered for the conference. Once your registration is complete, please contact contact@pencis.com to request a personalized letter of invitation.

Cancellation Policy

If Pencis Group cancels this event for any reason, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Pencis Group event which must occur within one year from the date of cancellation.

Postponement Policy

If Pencis Group postpones an event for any reason and you are unable or indisposed to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Pencis event which must occur within one year from the date of postponement.

Transfer of registration

All fully paid registrations are transferable to other persons from the same organization if the registered person is unable to attend the event. The registered person must make transfers in writing to contact@pencis.com. Details must include the full name of alternative person, their title, contact phone number, and email address. All other registration details will be assigned to the new person unless otherwise specified. Registration can be transferred to one conference to another conference of Pencis if the person is unable to attend one of the meetings. However, Registration cannot be transferred if it will intimated within 14 days of the particular conference. The transferred registrations will not be eligible for Refund.

Visa Information

Keeping given increased security measures, we would like to request all the participants to apply for Visa as soon as possible. Pencis will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for Business Visa only. Important note for failed visa applications: Visa issues cannot come under the consideration of cancellation policy of Pencis, including the inability to obtain a visa.

Refund Policy

Regarding refunds, all bank charges will be for the registrant’s account. All cancellations or modifications of registration must make in writing to contact@pencis.com

If the registrant is unable to attend and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements apply:

Keeping given advance payments towards Venue, Printing, Shipping, Hotels and other overheads, we had to keep Refund Policy is as following conditions,

  • Before 60 days of the Conference: Eligible for Full Refund less $100 Service Fee
  • Within 60-30 days of Conference: Eligible for 50% of payment Refund
  • Within 30 days of Conference: Not eligible for Refund
  • E-Poster Payments will not be refunded.

Accommodation Cancellation Policy

Accommodation Providers such as hotels have their cancellation policies, and they generally apply when cancellations are made less than 30 days before arrival. Please contact us as soon as possible if you wish to cancel or amend your accommodation. Pencis will advise the cancellation policy of your accommodation provider, before withdrawing or to changing your booking, to ensure you are fully aware of any non-refundable deposits.